Retreats & conference stays
“We have 24 guests for two nights. Three need private rooms. Keep the meals together, add a workshop, and show us a less expensive option.”
- Checks availability and applies per-person, per-night rates to the revised room mix.
- Keeps meal and workshop headcounts aligned, then recalculates fees, tax and the deposit.
- Prepares one reply with the revised proposal and a lower-cost room option.
Read the reply & itemized proposal
All 24 guests keep the same meal plan and workshop. Three guests have private rooms; 21 use semi-private accommodation. Moving the three private-room guests to semi-private accommodation reduces the lodging subtotal by $390 before fees and tax.
A revised group retreat proposal
24 guests · 2 nights · 2 meal-plan days
- Semi-private accommodation21 guests × 2 nights · 42 × $130.00
- $5,460.00
- Private accommodation3 guests × 2 nights · 6 × $195.00
- $1,170.00
- Full meal plan24 guests × 2 days · 48 × $75.00
- $3,600.00
- Half-day workshop24 participants · 24 × $45.00
- $1,080.00
- Morning yoga / meditationIncluded session · 24 × $0.00
- $0.00
- Subtotal
- $11,310.00
- Illustrative service charge (15%)
- $1,696.50
- Illustrative tax (12%)
- $1,560.78
- Proposal total
- $14,567.28
- Illustrative deposit (50%)
- $7,283.64
Approve the room mix and pay the 50% deposit to reserve. Balance due 30 days before arrival. Arrival timing and the workshop schedule are confirmed with the organizer.
The rule that mattersMinimum stay: 2 nights; peak dates may require 3. Special arrangements go to the team.
Sample tax applies to the subtotal plus any displayed fee. Taxability, rates, fees and payment terms are configured for each business. These figures are not a live offer.